Board of Trustees Minutes - November 12, 2013

MINUTES
MATHEWS MEMORIAL LIBRARY
BOARD OF TRUSTEES
NOVEMBER 12, 2013

 

CALL TO ORDER:  The meeting was called to order by Carolyn Taylor, Chairperson, at 5:20 pm.

ATTENDING:  Jo Anna Brown, Doreen Folzenlogen, Charles Ingram, Will Story, and Carolyn Taylor. Also present were Bette Dillehay, Library Director, and Maree Morgan, President of the Friends of the Library.

MINUTES: for October 8, 2013, were approved as written.

REPORT OF THE DIRECTOR: Attached

$1·         Correction re FY 2014-2015 budget: we will have one, not two, additional meetings prior to the required submission date.

$1·         Ms. Dillehay reports that the library has a strong staff unit in place.

$1·         Patron update does not include wireless users; staff is working on a system to include these users in the count.

$1·         A string quartet from the Virginia Symphony will perform on December 10 at 3:30 pm at the library.

$1·         Tom Steele will talk about music of the holidays, probably on the afternoon of the 17th.  

REPORT FROM THE FRIENDS: 

$1·         The Friends have raised $1,293,000, and still need $50,000  to complete the new addition.

$1·         There is an issue at the site with the well. It is being worked on.

$1·         Construction inside the building is almost complete, allowing the dedication ceremony to go ahead as scheduled on Saturday, November 16.

$1·         Construction of the courtyard is not quite complete. John Machen of Mobjack Nurseries is donating plants.

$1·         A lease with the county will be signed effective November 15, transferring full responsibility to the county. The Friends will deed the property to the county later.

OLD BUSINESS:

$1·         The annual “Deck the Halls” will be held December 1 from 2 – 4 pm. The theme will be “TheTwelve Days of Christmas. Activities will include music, refreshments, and tree decorating. 

NEW BUSINESS:

$1·         FY 2014-2015 Budget Proposal (attached). Ms. Dillehay gave each trustee a copy of the proposed budget with the request to review it and be prepared to discuss it at the next meeting, January 14, 2014.

$1·         Will Story has been reappointed for another term on the Board.

$1·         Attendance: The Board reviewed the by-laws concerning attendance at Board meeting. Failure to attend three consecutive meetings will be subject to review.

$1·         The Board voted to approve that the director acknowledge gifts to the library on the behalf of the Trustees. At the request of Will Story, the director will provide a copy of such responses to the Board.

ADJOURNMENT: the meeting was adjourned at 6:10 pm.

There will be no meeting in December. The next regular meeting is scheduled for January 14, at 5:15.

Submitted by Jo Anna Brown, acting secretary.