Policy & Guidelines

OVERALL POLICY

The Mathews Memorial Library maintains the John Warren Cooke Conference Center for the use of all Mathews residents. The room has two main functions: to accommodate programs sponsored by the library and to serve as a community meeting room. The Library is a cultural and educational center for our county, and offers this room as an ideal place for the interchange of ideas.

GUIDELINES FOR USE

The room has a total capacity of approximately 50 people, but can be divided into two separate rooms for smaller meetings.

The room is open to the general public by reservation, on a first come first serve basis. Reservations for its use may be made by calling the Library at 725-5747.

Tables and chairs, projector, screen and computer connection are available for patron use. The room also contains a small kitchenette with a sink and coffee maker.

Meetings should be planned for normal library operating hours which are as follows: 9:00 AM - 5:00 PM, Mon., Tues, Wed, & Fri.; 9:00 AM - 8:00 PM on Thursday. 10:00 AM - 2:00 PM on Saturday and 1:00 PM - 3:00 PM on Sunday. If meetings must be held after library hours, special arrangements may be made by contacting the library director.

Groups using the meeting room will be responsible for returning the room to its original furniture arrangement and state of cleanliness. Groups will reimburse the library for any cost associated with loss, damage or extra cleaning.

The meeting room is intended primarily for nonprofit groups or organizations. Commercial organizations or individuals may use the meeting room, but will be charged a fee of $10.00 per hour for a small meeting room or $20.00 per hour for the large room.

Any plans for decorations or storage of material prior to a meeting, must be approved in advance by the library director.

Groups using the meeting room are held responsible for keeping meetings quiet and orderly. The library is not responsible for injuries occurring during use of the meeting room.

To request meeting space please fill out our Conference Room Reservation Form .  For more information call the library and ask to speak to the director, Bette Dillehay.