REPORT TO THE BOARD OF TRUSTEES
Mathews Memorial Library
Bette Dillehay, Director
July 12, 2016
This report is intended to provide the Chairman and members of the Board of Trustees with a report of activities during the period May 10 – July 12, 2016. The library staff welcomes Reed Lawson as a member of the Board of Trustees and offers their support during her tenure.
Year-end/Current Reporting Period
The current financial report is a final statement of resources and expenses for FY 2015-16. All expenses incurred in this current period have been reported to the office of the county administrator. Operational expenses for the bi-monthly report period totaled $12,198.98 Year-to-date operating expenses total $83,066.91, an increase of $889.25 over the previous fiscal year total. Unencumbered operating funds of $14,556.06 for FY 2015-16 include carry-over funding of $5,000 in line item 3001 (C4K grant) and $7,075.42 in line item 6012 (books and subscriptions). Technology related line items 3320 (maintenance service contracts and 5240 (VA database use fee) exceeded the budgeted amount. Line item 3600 (advertising) was also over budget.
No year-end report for salaries and related expenses for the bi-monthly report period has been received from the office of the county administrator. The total amount budgeted for salaries and related benefits for FY2015/2016 was $288,331.
FY 2016-2017 Budget
The amended budget for FY 2016-2017 is $355,780. Salary and related benefits for all staff members totals $248,951, a reduction of $39,380 in benefits. The budget for operational line items is $106,829, an increase of $21,460 over the previous budget. The increase reflects an increase of $12,579 in State Aid funding.
The current number of patrons is 11,429, an increase of 51 patrons over the previous report period and a 3.93% increase over the previous year. The average number of patrons and others visiting the library daily during the report period was 180.
Each year staff members are unusually challenged during the library summer youth program. This year is no exception, with all members assuming additional duties and putting in extra hours. Special commendations are due Diane McKnight, Rachel Wood, Maude Donovan and Lucy Kirkman who serve as group leaders for the program. A plan to have one extra staff person during the month of July did not materialize.
The 12th annual Highland Games were held on June 24th. The event benefited greatly from the assistance of Carol McCormack and several Scotsmen and was determined to be a great success. Twenty-eight children between the ages of 6 and 14 participated, while a number of adults found the Scottish bagpipe band most enjoyable.
Soothin’ Summer Sounds got off to a great start with the performance by J Plunky Branch, an innovative jazz musician from Richmond. The overflowing audience numbered 86 in attendance.
The youth program, Capture the Magic is well underway with 66 young people enrolled as participants. The current program involves literature and story writing while upcoming programs will feature music and nature.
Two performances for Soothin’ Summer Sounds remain in the 2016 program, “Notes Afloat.” Art Muroff will appear on July 21 and the Virginia Symphony Quartet on August 11th.