Board of Trustees Minutes - February 9, 2016

MINUTES
MATHEWS MEMORIAL LIBRARY
BOARD OF TRUSTEES
February 9, 2016

CALL TO ORDER: The meeting was called to order by Will Story, chairperson, at 5:04 pm.

ATTENDING: Jo Anna Brown, Mary Sampson, Carolyn Taylor and Will Story. Also present were Charles Ingram, representative, Board of Supervisors, and Bette Dillehay, Library Director.

MINUTES: A motion was made to approve the minutes of the January 12, 2016, board meeting. The motion was seconded and the board voted unanimously to approve.

REPORT OF THE DIRECTOR: attached

REPORT FROM THE FRIENDS: none

OLD BUSINESS: none

NEW BUSINESS:
Budget Adjustment – FY 2015-2016. The director has made a request to the county
Administrator that a special sub-account to line item 3000 (Professional Services) be
established within the Library’s current budget for the purpose of administering a
Grant of $5000 to Coalition4Kids.

The grant was initially to be fulfilled prior to the end of the current fiscal year, but the
Program, Mariner Youth Leadership Program, will run until the end of December, 2016.
The requested sub-account would allow the grant to be administered as needed in FY
2016-2017.

Meeting Schedule. Will Story proposed that the Library Board meet every other month,
with the option of calling special meetings as needed. After discussion, a motion was
made and seconded to accept the proposal.

Upon the request of the Director, and approval by the Board, meetings will be held in
January, March, May, July, September and November, with the option of additional
meetings as necessary.

PUBLIC COMMENT: none

ADJOURNMENT: The meeting was adjourned at 5:55 pm.

The next regular meeting is scheduled for Tuesday, March 8, 2016, at 5:00 pm.

Submitted by Jo Anna Brown, acting secretary