REPORT TO THE BOARD OF TRUSTEES
Mathews Memorial Library
Bette Dillehay, Director
September 8, 2015
This report is intended to provide the Chairman and members of the Board of Trustees with a report of activities during the period August 11 – September 8, 2015.
Financial Report
Current Reporting Period
Operational expenses for the report period ending September 8th totaled $8,945.63. This amount includes a cost of $3,448.00 for 4 computers which replaced current equipment used in the youth center.
Salary expenses for the report period were $20,721.86 compared with $21,989.32, the cost of salary and related expenses for the previous reporting period, for a year-to-date total of $42,711.18 or 14.8% of budget. The total amount budgeted for salaries and related benefits for FY2015/2016 is $288,331.
Endowment Fund
The Community Foundation issued a “Statement of Activity” for the quarter ending 6/30/2015. At that time, the Library Fund showed an increase of $3,584.32, bringing its total value to $73,417.24.
Grant
Coalition4Kids, of which the library is a founding member, has received a second grant in support of its teen initiative. The $5,000 grant was awarded by the Elis Olsson Memorial Foundation located in West Point, Virginia. C4K intends to use the funds to further encourage teens to expand through being active, involved and engaged in the community.
Patron Update
The current number of patrons is 11,099. Patrons and others visiting the library during the report period totaled 6,120.
Programs
Youth
At the conclusion of the summer program, Science Matters, children and young people were invited to close out their vacation with “Read to the Rhythm,” a reading and crafts initiative sponsored by the Library of Virginia. The program concludes on September 11th.
Adult
The final program of Soothin’ Summer Sounds 2015” took place on August 27th with a performance by the Ambrosia Quartet, a group of Virginia Symphony Orchestra musicians. It was attended by a full-capacity crowd, who declared it an enjoyable event.
Events
Mathews Market Days is both challenging and rewarding to staff at the library. We are pleased to have the quilt exhibit, which brings many visitors. We enjoy showing the library. We are most challenged by the influx of young people, primarily teenagers, who arrive on Friday afternoon when schools close early.
An exhibit featuring enhancement projects in the village will be placed in the main area of the library.
To assist in “crowd control,” teen and youth activities will be oriented toward the library courtyard where refreshments and games (corn hole, lawn chess, etc.) will be available.