MINUTES
MATHEWS MEMORIAL LIBRARY
BOARD OF TRUSTEES
September 5, 2017
CALL TO ORDER: The meeting was called to order by Will Story, Chairman, at 5:00 p.m.
ATTENDING: Jo Anna Brown, Charles Ingram, Reed Lawson, Mary Sampson, Will Story, Carolyn Taylor, and Steve Wilson. Also present were Bette Dillehay, Library Director, and Molly Broderson, President of the Friends of the Library.
RECOGNITION OF SERVICE: The Board recognized Will Story for his completion of two 4-year terms of service on the MML Board of Trustees with a round of applause. CAPT Story served as the Vice Chairman for 3 years before serving as Chairman for the last 2 years.
MINUTES: The July 11, 2017 board meeting was cancelled for lack of a quorum. The Director’s Report for that period is attached for the record.
REPORT OF THE DIRECTOR: Attached report covers the period July 11 – September 5, 2017. Also attached are the Operating Expenditures Report as of September 1, 2017 and the August 2017 Activity Report. Additionally, the Director described her initiative to realign the EZ books (picture books designed for grade schoolers) in the youth wing. Previously aligned by author, the over 1000 EZ books are now aligned on the shelves by subject to make it easier for children to locate the books in which they are interested.
REPORT FROM THE FRIENDS:
• The FOL has received a $20,000 grant from the Treakle Foundation.
• The East River Construction Company has donated a table, umbrella, and chairs for the courtyard.
• Market Days. Lisa White has secured placement of a table near the Gazette-Journal office to recruit new FOL members. A new Tablet will be awarded to the winner of a raffle.
OLD BUSINESS: Nominating Committee Report. Chairman Carolyn Taylor presented the proposed slate of new BOT officers: Chairman – Steve Wilson, Vice Chairman – Carolyn Taylor, and Secretary – Reed Lawson. A motion was made and seconded to approve the slate as presented, and the board voted unanimously to approve.
NEW BUSINESS:
• Main Street Construction Activities. The restrooms in the new wing, currently closed due to construction, are scheduled to reopen within next 2 weeks. Activities affecting the MML are on target for completion by 27 September.
• Market Days Drawing. Artist Sidney Reed, a sample of whose works are currently on display in the adult computer area, has donated a print to be raffled. The proceeds from the raffle will go to the MML.
• Rededication Event. The Director solicited the BOT for thoughts on rededicating the MML on its 80th anniversary on Armistice Day as a memorial to those who fought in WW I. Will Story suggested distributing paper poppies to those who attend and offered to purchase the poppies as a contribution.
• Institute of Museum and Library Services Grant Request. The Director announced she had requested a $15,000 grant to support C4K, and that she had learned it was under favorable consideration by the Institute.
PUBLIC COMMENT: None.
ADJOURNMENT: the meeting was adjourned at 5:46 p.m.
The next regular meeting is scheduled for November 14, 2017 at 5:00 p.m.
Submitted by Stephen Wilson, Secretary
Attachments to the official record as stated