The Mathews Memorial Library is pleased to offer meeting spaces for non-library organizations at no charge. The library maintains two public meeting areas – the John Warren Cooke Conference Room and the Heritage Room. 

The rooms are open to the general public by reservation, on a first come first serve basis. The meeting rooms are intended primarily for nonprofit groups or organizations. However, commercial organizations or individuals may use the meeting rooms when available. Reservations for their use, pending availability, may be made by calling the library at 804.725.5747 or returning this printable Conference Room Reservation Form to the library.

All meeting areas are available during library hours of operation which are as follows: 9:00 AM – 5:00 PM Monday through Friday; 10:00 AM – 2 PM Saturday and 1:00 – 3:00 PM on Sunday, excluding holidays.  Each room is equipped with Internet connections and equipment, including laptop, conference room monitor and various connection cables. This equipment is available for public use by request or users may utilize their own devices.

Groups or organizations using the meeting rooms will be responsible for returning them to their original state of cleanliness. Reimbursement to the library will be required for any cost associated with loss, damage or extra cleaning.

The John Warren Cooke Conference Room is located on the first floor at the rear of the building. It can be arranged either in conference room style with tables and chairs seating up to 25 people or as theater-style seating up to 75 people. 

The Heritage Room is located in the library atrium. It is equipped with conference table and 10 chairs.